Event Project Planner

Plan and execute a large scale event production

Event Project Planner
Arts & Culture
Gender Equality

Posted over 1 year ago. Application closed.

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Project Details

What we need
  • Assist in the overall strategic management including event (festival village) workforce management, licensing arrangement and event operation
  • Overall project management covering planning, developing, organizing, and implementing events for various sizes of events
  • Source and negotiate with service providers including production house and MICE agency
  • Supervise the projects production to ensure the delivery on time
  • Proven professional experience in large scale event production and management is preferred
  • Business acumen with knowledge in event production, budgeting, and reporting

Gay Games 11 Hong Kong (GGHK) is a fully volunteer-run initiative, and a multi-sports, arts & culture international event with up to 12,000 participants and 75,000 spectators. We invite you to join a world-class professional team of volunteers and be part of making history in Hong Kong and Asia by bringing to life this event to be held in Hong Kong in November 2023.

What we have

A briefing will be provided to align the expectations, objectives and goals of the event. A group of talented volunteers from different industries will be working alongside with you!

Why this is important

This event aims to create a great experience for the international participants who would like to be part of Gay Game 11 and the volunteer will lead to develop and execute a work-class event plan.

Project Period

29 Apr 2023 - 23 Nov 2023



Team Project

You’ll be working with other awesome volunteers.



7 hours per week

  • Event Planning
  • Project Management
  • Project Coordination
Experience Level
  • Some experience
  • Extensive experience
  • Chinese Mandarin
  • Chinese (Cantonese)
  • English

About the Organization

Gay Games 11



Arts & Culture
Gender Equality
What we do

Gay Games 11 Hong Kong 2023’s (GGHK) unique combination of sport, arts, culture, fun and community brings together diverse groups of people to experience moments of joy. It will create unity and positive attitudes that will last a lifetime in Hong Kong, Asia and beyond under our tagline “Unity In Diversity”. GGHK will take place on 3-11 November 2023, first time in Asia. We are expecting 12,000 participants, 75,000 spectators and 3,000 volunteers from 100 countries. There are 36 sporting events planned including new events Dragon Boat Racing, Dodgeball, eSports, and Trail Running, Opening & Closing Ceremonies, Festival Village, and Arts & Culture events with daily performances, a Gala Concert, LGBTQ+ art exhibitions, and a variety of events to celebrate the 40th anniversary of the Gay Games. Everyone is welcome to participate regardless of ethnicity, religion, age, sexual orientation, gender identity, ability, or background.

Event Project Planner

7 hours per week, 7 months

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