Event Coordinator

Manage event procurement and logistics for our annual charity beach music festival, Lamma Fun Day!

Event Coordinator

Posted 3 months ago. Application closed.

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Project Details

What we need
  • Research and identify potential suppliers and vendors for event supplies such as beer cups, race medals, event equipment
  • Negotiate and secure competitive pricing, discounts and sponsorship arrangement with suppliers and vendors
  • Coordinate with suppliers to arrange delivery, setup and teardown of stage and equipment
  • Maintain accurate records of all procurement activities including contracts, agreements and invoices
  • Assist in overall planning and coordination of event logistics including venue setup, collection and drop off of various event materials, manage ferry logistics
  • Coordinate with organizing team to ensure all logistical elements are in place such as waste management and transporation
  • English-speaking volunteers with event planning experience is preferred

Lamma Fun Day is our annual charity beach music festival which features a variety of activities, live performances, bar, food stalls, live auctions, and a trail run. Our event aims to raise funds for our project in Nepal.

What we have

Event briefing, timeline and schedules, samples from previous event etc

Why this is important

Our fundraising goal for 2023 is to raise HK$500,000 through Lamma Fun Day to support our project PRAYASS (Protection from Risk and Assisting Young Girls and Women in Accessing Social Services) project, which aims to provide special care and protection services to children and young people in Nepal, particularly young girls who are at risk of abuse, exploitation, and trafficking.

Project Period

20 Sep 2023 - 20 Nov 2023





6 hours per week

  • Event Planning
  • Project Management
  • Event Management
Experience Level
  • Some experience
  • English

About the Organization

Child Welfare Scheme Limited



What we do

CWS focuses on providing the education, protection, and vocational guidance necessary to remove the most common obstacles children and young people encounter in their journey

Event Coordinator

6 hours per week, 2 months

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